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SSAC Annual General Meeting 21 Feb 2004, 1 – 4 PM Bridgewater Superstore Community Room Present: Liz B., Uma R, Troy R, Susanne B., Al R., Charlotte R., Sue S, Eleanor W., Peggy S., Starr F., Jana B., Donna H., Joan L, Eunice E., Anne S., Judy D. Regrets: Irene M, Judy K, Andrea C. Opening remarks In her opening remarks, Liz included thanks and acknowledgement of Irene M's energy and enthusiasm for initiating and growing the organization over its first two years. The formal 'thank you' that had been planned will be delayed as Irene was unable to attend this meeting. Reports
o 2003 was a year of transition for SSAC. Irene, who had been almost exclusively dedicated to working as Chair for SSAC, had to return to work, making this a challenging year for SSAC. o Liz, who was Vice-Chair, is now prepared to take on the position of Chair o Our mandate is to make SSAC a valuable resource to its members: "We want to provide value to you in your growth as an artist, to your business, and to the community." o We are looking forward to taking on projects for which we have enough shoulders to 'carry the load'. o We are very excited about the opportunities that have been presenting themselves, which are further discussed in the Opportunities section. Executive Positions Past-Chair Irene M, with our thanks for her service as Chair for the past 2 years. E-communications(formerly Website Committee): Susanne B volunteered, Moved by Liz B, seconded Uma R. Chair Liz B. volunteered, moved by Susanne B, seconded Uma R Vice-Chair Troy R. volunteered, moved by Liz B, seconded Joan L. Newsletter Jana B. volunteered, moved by Liz B, seconded Uma R Events Coordinator Uma R. volunteered, moved by Liz B, seconded Susanne Beck Treasurer A call for volunteers or nominations was made. As no one person was prepared to take this on, Liz B and Troy R have agreed to take on this position in a cooperative manner. Secretary |
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| A call for volunteers or nominations was made; the Secretary position is still vacant. Liz B has agreed that we use her mailing address for postal contact, and will gather the existing records and maintain them at her home, so the records will all be in one place. Member communications have been handled primarily electronically so far, and Susanne will continue to do that aspect of the work. | |||
| There are several other 'nice to have' positions that are still vacant, such as Bylaw Development, Publicity/Marketing, Member Communications, and Packaging. | |||
| Opportunities | |||
| One of SSAC's goals is to collect, filter, and present information that can help members do their work. Among the opportunities discussed were: | |||
| Donna discussed the following upcoming opportunities: | |||
| Community Outreach: | |||
| Liz discussed the waterfront development plan for Liverpool, which includes the idea of new attractions, including a high-end art/craft market on the waterfront. Initial plans are for the town to get gazebo-style tents set up for our use.The market would be every Sat. from 9 – 2PM during the warm months. To try to establish some permanence and guarantee that there will always be vendors there, the fee will be monthly ($100 per month?) but people can share tents or swap within reason. | |||
| White Point might be a good packaging opportunity for this. It was agreed that SSAC should pursue this opportunity. | |||
| There are currently some logistical issues with coordinating with the Privateer's Days, so rather than SSAC doing a summer show as part of that, Liz suggested that individuals work directly with the Privateer's Days committee if they wish to participate in that event. (Susanne will remove that summer show from the website!) | |||
| Andrea was unable to attend, so Joan Lilley discussed the co-op in Bridgewater that is being organized. SSAC members are invited to contact Andrea directly (contact info is on SSAC website) | |||
| New Business | |||
| SSAC tends to be referred to as the South Shore Arts Council, rather than South Shore Arts Centre. The issue with 'Centre' is that it implies that the organization is a 'place', rather than a council of people. Because SSAC's current role is primarily to bring people, ideas, and opportunities together, but not necessarily in a specific place, it was moved by Liz that the name be officially changed to the South Shore Arts Council. | |||
| After some discussion, this motion was seconded by Al R, voted on, and passed. | |||
| Attachments | |||
| SSAC Web Site Report | |||
| Susanne Beck | |||
| The website committee has evolved into a single 'e-communication' position, whose tasks include regularly updating the website, sending out bulk email messages to members and other interested people, and responding to inquiries that come to the southshorearts email addresses. Those activities are done by Susanne Beck. | |||
| The cost of the site to SSAC is still $16 per month for site hosting plus an annual fee of $25 US ($31Cdn) annually to maintain the domain name. Thus, the annual total is about $225. | |||
| We've sent out about a dozen bulk emails over the past year, and I've updated the site about once per month. We still have only 6 member gallery pages plus an additional 5 links to member URLs, although there have been more expressions of interest. To keep the bulk emails effective, I need to keep the database current, so please send me info when a new member joins, or whenever someone expresses any interest in the group. | |||
| The site still provides a single, efficient, and easy-to-remember point of contact for members through the info@southshorearts.org email address. It's also provided a few amusing contacts from the eastern US, who apparently have mistaken us for the South Shore of Cape Cod. | |||
| What you can do to make this effort worthwhile? | |||
| ------------------------------------------------ | |||
| Event Coordinator's Report - 2003 | |||
| Uma Roache | |||
| Last year's show in Mahone Bay proved to be a success, attracting American buyers and further allowing our members to display their work in a show environment. However, the venue (The Mahone Bay Centre) limited the over-all potential for a fall show in Mahone Bay for two reasons: | |||
| Location and lack of an open market space. We have attempted to remedy these two shortcomings in planning this year's show by moving the show the Mahone Bay Legion. | |||
| Preparations are underway for SSAC's first juried show, enabling SSAC to better present itself as an organization representing the best Artisans on the South Shore. The Mahone Bay Legion has been booked for September 18 and 19, 2004. The legion is closer to Main Street, and although not ideal, provides an open market area in which we can accommodate 22 vendors. | |||
| We also plan to use ample signage and runners to divert tourist traffic to the show. Applications will go out next month. | |||
| SSAC AGM Newsletter Report | |||
| Jana Beazley, Newsletter Editor | |||
| Last year was a difficult one in the newsletter department, mainly due to problems with my computer systems. We managed to produce two newsletters, consisting of member profiles, chair and web site reports, news on upcoming events, and interesting feature articles for our members to enjoy. | |||
| While last year's newsletters may have been lacking in quantity, they were certainly high in quality, thanks to all of the wonderful contributions made by the executive and other members. | |||
| I hope this year we can produce our newsletter with more regularity in order to spread the word about SSAC and all of the wonderful things our members are doing. If you have any story ideas that you feel should appear in the SSAC newsletter, please don't hesitate to let any member of the executive know. This newsletter is produced is for you, our members, so all comments, questions, or feedback are welcome. | |||
| Thank you, | |||